Retention Management

Track retention held across every project. Set release schedules - 6+6, 12-month, or custom dates - and get automatic reminders when retention is due back.

Key Benefits

• Track retention across all projects - See exactly how much retention is held on every active project from a single dashboard.
• Configurable release schedules - 6+6, 12-month, or custom date schedules. BuildQS tracks release dates so nothing slips through.
• Automatic reminders when due - Get notified before retention release dates so you never forget to chase what you are owed.
• Retention release as separate applications - Create retention release applications directly from BuildQS and export to your accounting app.

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Related Retention Resources

• Retention Release Schedule Generator - Calculate 6+6, 12-month, or custom release dates before tracking them live in BuildQS.
• Payment Applications - See how retention deductions connect to each monthly application and net due calculation.
• Retention Calculator - Work out retention held on a construction contract.
• Retention Tracker Spreadsheet Alternative - Compare live tracking with manual retention spreadsheets.

Common Questions

How do subcontractors track retention in BuildQS?

BuildQS deducts retention from each payment application, keeps a live retained balance by project, and tracks release dates based on the contract schedule.

Can BuildQS handle 6+6 and 12-month retention releases?

Yes. You can use common 6+6 and 12-month release schedules, or set custom release dates where the contract needs different terms.

Why is retention tracking better than a spreadsheet?

BuildQS connects retention to the payment application workflow so balances, release dates, reminders, and cash flow visibility stay together.

Does retention feed into cash flow forecasting?

Yes. Retention release dates can be included in cash flow visibility so directors and finance teams can see when withheld cash should return to the business.

Related features: Automatic Calculations, Cash Flow Forecasting, Xero Integration.

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