Everything You Need for Payment Applications

BuildQS covers the full workflow - from automatic calculations and retention tracking to accounting app integrations and cash flow forecasting. Purpose-built for UK construction subcontractors.

All BuildQS Features

• Payment Applications - Create applications from live valuation data with cumulative values, retention, previous certified amounts, and net due calculated automatically.
• Automatic Calculations - Enter completion percentages and BuildQS calculates cumulative totals, retention deductions, and net amounts automatically.
• Retention Management - Track retention held across every project with configurable release schedules and automatic reminders.
• Approval Workflows - Visual Kanban board for Draft, Submitted, Approved, and Paid status tracking with a full audit trail.
• Variations Tracking - Scope changes tracked separately from your original contract with clear summaries on every application.
• Cash Flow Forecasting - Projected income from upcoming applications and retention releases. What-if scenario analysis included.
• Accounting Integrations - One-click export to Xero, Sage, or QuickBooks as draft invoices.
• Deposit Deductions - Advance payments tracked and automatically deducted across applications.
• Team Collaboration - Role-based permissions for owners, admins, project managers, and viewers.
• PDF & CSV Export - Professional branded PDFs and CSV data export.

Choose the Right Rollout Path

• Owner-led teams (1-3 projects) - Start with automatic calculations, retention tracking, and PDF exports to remove spreadsheet rework quickly.
• Growing teams (4-15 projects) - Add approval workflows, team permissions, and accounting app integrations to reduce commercial handover delays.
• Portfolio visibility for directors - Use cash flow forecasting and deposit deductions to monitor payment risk across contracts.

Common Commercial Questions

Will this fit our current valuation structure? Yes. Most teams mirror existing phases and tasks first, then tighten controls once they are live.

Can we migrate one project at a time? Yes. BuildQS supports staged rollout so your team proves value before full adoption.

How do we justify the switch? Compare avoided admin time, fewer valuation errors, and faster approvals against monthly plan cost.

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