Get Paid What You're Owed Without Spreadsheet Mistakes

BuildQS helps UK subcontractors prepare accurate payment applications, track retention, and see cash coming in without relying on fragile valuation spreadsheets.

Common Subcontractor Problems

• Manual spreadsheets with broken formulas - Excel calculation errors cost subcontractors thousands every year. BuildQS eliminates this with automatic calculations.
• Retention tracking confusion - Keeping track of retention held across multiple projects is nearly impossible in a spreadsheet. See retention management.
• No cash flow visibility - Without a clear view of upcoming payments and retention releases, planning is impossible. BuildQS offers cash flow forecasting.
• Slow approval cycles - Applications stuck in email chains with no audit trail mean delayed payments. Approval workflows solve this.

How BuildQS Solves This

• Automatic Calculations - Enter completion percentages. BuildQS calculates this period's value, cumulative totals, and retention automatically.
• Retention Management - Track retention across all projects. Set release schedules (6+6, 12-month, or custom) with automatic reminders.
• Approval Workflows - Visual Kanban board: Draft → Submitted → Approved → Paid. Full audit trail on every application.
• Cash Flow Forecasting - See projected income from upcoming applications and retention releases.
• Xero Integration - One click to export your payment application to Xero as a draft invoice.
• Team Collaboration - Invite your QS and project managers with role-based permissions.

Pricing

From £49/month. Unlike some competitors, BuildQS covers your whole team under one subscription - no per-seat fees, no charges passed down the supply chain. See pricing plans.

Useful Subcontractor Resources

• Payment Application Template Generator - Create a simple payment application summary before moving the workflow into BuildQS.
• Retention Release Schedule Generator - Work out future retention release dates and expected cash inflows.
• Retention Spreadsheet Alternative - Compare live retention tracking with manual spreadsheet trackers.
• Xero Integration - See how approved applications become draft invoices without rekeying.

Start Free 30-Day Trial - No credit card required. Full access for 30 days.