Connect BuildQS to QuickBooks

Export approved payment applications from BuildQS to QuickBooks Online as invoices. Retention release applications can be exported as separate invoices, with class tracking available where configured on supported plans.

How It Works

1. Connect - Link BuildQS to QuickBooks Online using Intuit's official OAuth authorisation.
2. Export - Send approved payment application values to QuickBooks as invoices with summary, phase, or task-level line items.
3. Review - QuickBooks Online creates live invoices, not drafts. Use QuickBooks for invoice management, payment tracking, bank reconciliation, VAT, and QuickBooks-specific invoice status edge cases.

What Gets Exported

• Invoices - approved payment applications exported to QuickBooks Online
• Retention release invoices - separate invoices for retention release applications
• Customer matching - QuickBooks customers matched by name or created during export
• Line item modes - export at summary, phase, or task level
• Class tracking - project tagging can be applied where configured on QuickBooks Online Plus or Advanced

Related QuickBooks Resources

• QuickBooks Integration Feature - Review the BuildQS feature page for QuickBooks invoice handoff.
• Payment Applications - See the workflow that produces approved figures for export.
• Retention Management - Track retention balances and release applications before exporting.
• Xero Integration - Compare the Xero accounting handoff.

Common Questions

Does BuildQS replace QuickBooks?

No. BuildQS handles payment applications upstream of accounting. QuickBooks remains the accounting system for invoices, payments, bank reconciliation, and VAT.

Can invoices be tagged to projects?

Class tracking can tag invoices where configured on a supported QuickBooks Online plan.

Is the connection secure?

Yes. BuildQS uses Intuit's official OAuth 2.0 flow and never stores your QuickBooks password.

Start Free 30-Day Trial - Connect QuickBooks from the dashboard and export approved applications.